PLPOA Financials and Minutes
PLPOA Spring Meeting
5:00pm
Board Meeting Friday, May 21, 2010
Attending:
Ken Erickson, Rocky Swanson,
Don Meidinger, Dave Majkrzak, Nancy Kapaun, Karen Hart,
Aldie Kelsven, L. Fitzgerald, J. Sugihara, D.
Anderson, J. Prondzinski, M. Donnan, C. Solum, N. Valentine,
C. Skistad, G. Lawrence, J. Friederichs, M.
Ostbye, P. Tollefson, F. Manuel,
Absent:
H. Ottoson, J. Peltier, M.
Sletten, J. Beckstrom, J. Delvo, J. Elliott, D. Gordon, K. Hovey, C.
Winter,
H. DeHollander, S. Duemeland, F. Engkjer, B.
Jenkins, M. MacLeod, G. Martin, S. Trepp.
Ken Erickson opened the meeting with a motion to
accept the minutes from the Annual Meeting of August 1, 2009.
Char Skistad mad a
motion to accept the minutes and was 2nd by Lucy
Fitzgerald. Agenda
approved.
Don Meidinger, treasurer, presented the
financials for 2009 and 2010 to-date. 2009 ended with a balance of
$71,789.88. So far in 2009 we have received
$42,315.87 and spent $6,142.93 with most of the year to come.
Jim Prondzinski made a
motion to file the
reports for audit and was 2nd by Rocky Swanson.
Accepted.
Membership is going very well for 2010, with 800
paid members to date. The Majors and Captains will meet tomorrow
morning to receive the new directories along with the beach folders.
With 38 more members we will
reach a record high!!
Website is upgrading to Constant Contact.
This will give us a better means of communication with a more
professional appearance. It
will tie the newsletter and the website.
Better means of collecting information, emails and to upgrade
property owner information. We will also be able to use ‘pay pal’
for direct deposit of dues and donations received.
Chuck Solum made a
motion to donate $2000 to
the Sailing School and was 2nd by Jim Prondzinski.
Approved.
Char Skistad made a
motion to pay $250 for
the insurance costs to Baker Insurance for the Swim Program and was
2nd by Marion Donnan.
Approved.
Clean up day will be Wednesday, June 16th.
Last year Ballard charged PLPOA over $9500. So we need to
make changes. This year
we will not be picking up appliances or TVs.
If a property owner needs this service they can contact
Ballard Sanitation directly and they will pick up for a $40 charge
per appliance, $20 for TVs.
Jim Prondzinski spoke about the July 4th
parade. He is working
with Kathy Hovey to prepare a mailing to send out with the Majors
and Captain in the beach folders and directories.
The picnic plans are going well also.
Nick Valentine discussed the July 4th
fireworks. The contract
is signed and all is going well.
Need volunteers.
The cleanup for July 5th may be helped
by the Pelican Rapids 4-H group and other volunteers.!!
Gary Lawrence mentioned the road work scheduled
for Hwy 9. The first ½
may start in 2011. He has plans that can be viewed.
Some of the cottages on the west appear to be as close as 3’
to the road right-away.
Mike Ostbye, President of PGOLID, said that the
mosquito spraying will start for the season next Thursday, before
Memorial Day. The buoys
are in the lake. Curly leaf pond weed only has a few patches in the
lake and MN DNR will not spray at this time.
Bill Zimmerman has resigned and Larry Kohler has replaced
him.
There are three spots open on the PGOLID board
and they have three candidates to run for office.
They applied for a grant in 2009 for a rock
upgrade to the dam and were refused. Will apply again this year with
some changes, they could be accepted.
This grant would cover most of the costs for dam repair.
Upcoming events are July 31 for the Annual
Breakfast and meeting. We are now lining up some guest speakers.
Also August 27 for the Appreciation Social.
Don Anderson discussed the work that is being
done with the Walleye Foundation.
All of their paperwork for the organization has been updated.
It is a sanctioned organization.
Their board consists of Don Anderson, Don Meidinger, Dave
Majkrzak, Larry Kohler and Tom Sherman.
He also made a motion for a donation of $2000 for stocking fingerlings and was 2nd
by Chuck Solum.
Approved.
Adjourned
By: Aldie Kelsven,
Pelican Lake Property Owners Association
PLPOA Annual Meeting – Unapproved Minutes
Saturday,
Moriya Rufer of PGOLID gave a presentation on healthy water foliage and safety tips.
Motion
by Bill Hill to start the Annual Meeting at
Beth from Fair Hills Resort made mention to the new take out menus on each table.
History Books are available from
Ken Erickson, President Elect, started the meeting with the pledge of allegiance.
The minutes from the May 30th meeting were read and approved.
Don Meidinger - treasurer: read the 2007 financial report with beginning balance of $62,758, income of $68,063; expenses of $67,742 with a year end of $67,080. Don also read the year to date for 2008 of a beginning balance of $67,080, income so far of $60,732 and expenses of $47,514; with a current balance of $80,298. The 2008 actual budget should be close to budget projected. The 2009 proposed budget expenses are $500 higher.
Aldie Kelsven - Directory. The beach captains are returning the beach folders and will start the update of names and address changes for the next directory. The board made a motion to increase the advertising costs for 2009 so we will stay in line with the projected budget for 2009. The directories will go to the advertisers at no cost ($20 value).
Faye Engkjer – Swim program.
For 2009 they will not pay this fee. The
insurance fees for 2009 will not be covered by
So we need to pay about $250 for $1M of coverage.
- Website. Good viewer ship with 700 to 800 hits each month. We have been sending out email reminder for scheduled events to all of the lake members for which we have current addresses.
- Feed
-
Skip Duemeland – July 4th parade.
The parade is growing.
This year there were 10 pontoon floats and 8 classic boats.
Another grill is needed and has been donated for the next
picnic. Dale Haakenstad helped with the picnic grilling.
Jim Prondzinski, from
Nick Valentine – July 4th fireworks. Volunteers such as Allen Wiig and Chuck Solum man the parking lots of over 600 cars. Bill and Dorthy Zimmerman and Mary and Heidi Swanson along with the 4-H club from Pelican Rapids come on the 5th for two hours of clean up. Thank you to all. Nick said that it was another great year of weather for the fireworks display.
Ken Erickson - Clean up Day went well in June. No comments of concern.
Karen Hart – Nominating Committee.
Remaining on the board for re-election are: Jack Delvo, Dave
Gordon, Mike Ostbye, James Sugihara and Nick Valentine.
Going off the board are Al Selvig and Jim Gibb.
Nominations for the new board members are: Pat Tollefson,
Julie Friederichs, Jim Beckstrom Jim Elliott,
Ken Erickson – Feed
Nancy Kapaun reminded everyone of the August 16
meeting for Hwy #9 construction.
This will be held at the Lake Region Electric building in
Pelican Rapids at
Mike Ostbye reminded everyone of the PGOLID
Annual Meeting on August 16 at Fair Hills in the pavilion.
Elections start at
Adjourned
By Aldie Kelsven,
PLPOA Secretary
PLPOA –
Unapproved Minutes
Spring Annual
Meeting
7:30-pm
Friday, May 30th, 2008
At Fair
Hills Resort
Attending:
L.Fitzgerald, R.Swanson, V.Horne, D.Anderson, K.Hart,
C.Skistad, M.MacLeod, D.Gordon, H.DeHollander, M.Sletten, D.Majkrzak,
F.Manuel, N.Valentine, S.Duemeland, K.Erickson, J.Peltier, N.Kapaun,
H.Otterson, J.Sugihara, M.Ostbye, and A.Kelsven.
Absent:
C.Danovic, B.Jenkins, T.Larson, D.Meidinger, C.Solum, S. Trepp,
B.Zimmerman, J.Delvo, M. Donnan, F. Engkjer, J.Gibb, G.Martin,
A.Selvig
Introduction of Mike Ostbye - president of PGOLID. Mike introduced
the president and members from Lake Region Electric.
The next Thursday at 5:30pm is their annual meeting at
Underwood and will serve the Underwood Lyons pork chops.
All welcomed.
31 acres in
the lake of curly leaf will be sprayed soon.
The buoys are out on the lake for the year.
Mosquito spraying will start the end of May.
Tent caterpillars did not mature this year but will be
watched in the future.
Water quality is being monitored on the lake.
370 hours
of boat inspection and boater education is being provided on Lakes.
Eurasian mill pond is as close as Bucks Mill coming from Detroit
Lakes to us. This does respond to chemical application.
PGOLID’s next meeting is 8:00 Saturday, May 31 at Cormorant
Town Hall.
Moriya
Rufer – presentation on some of septic systems around the lake and
need for upgrade and further inspections.
More information will be on their website.
Minutes of
the July 28th, 2007 board meeting read and approved.
Motion by Don Anderson and 2nd by Bill Collins.
Motion carried. Minutes approved.
Treasurer’s
report was read by Fred Manuel for Don Meidinger.
Copies attached. This is the first year that the budget
expense exceeds the projected income by over $3,800.
Membership
– Helen DeHollander. 790
paid membership todate for 2008.
Total for 2007 was 834.
We are
ahead for the year.
Great work.
Directory –
Aldie Kelsven. The
book will go to the majors and captains Saturday morning at a brunch
that is to be served here at Fair Hills Resort.
36 of the 52 majors and captains will be there.
Newsletter
– Jeff Peltier. He said
that Claudia Danovic’s first newsletter is out and Claudia is on her
way back to the Lake from Arizona.
The next letter out before July 4th.
--Website
- Jeff Peltier.
Website was redone this winter. The viewer numbers are
rising.
--Sailing
School – Jeff Peltier.
Two 2-weeks sessions for kids early July and then again the second
half of July. Adult’s
private lessons are by appointment.
July 4th
- Parade – Skip
Duemeland. Millie
MacLeod and Vance Johnson will help again this year.
Vance will grill food on the new grill that PLPOA bought for
them last year. Theme
for 2008 is “My Favorite
TV Program”. Start time
will be 10:00 am.
Residents
from Fish Lake, Little Pelican Lake and Bass Lake are welcome to
view from the Yacht Club yard.
--Fireworks – Nick Valentine.
Start time is 10:30 pm on the 4th.
Same fireworks company, radio station, and support services
as before. There is a
potential for additional fencing on the pasture this year.
Volunteers are needed for traffic and clean up.
Clean up
Day – Rocky Swanson for Brent Jenkins.
One day, Wednesday, June 18th.
No:
Batteries, tires, computers or construction materials.
Feed Lot
issue – Dave Majkzrak.
Lake sampling on the west end of the lake has shown high levels of
phosphorus and e-coli.
We have tried to work with the farmer on the west end of the lake
for several years with no response.
We have hired an attorney to communicate with them.
We have taken aerial photos last fall and again this spring.
There are 800 head of cattle on this pasture land that
connect to the west end of Pelican Lake.
There is no law suit at this time.
Water
levels – Vic Horne.
Water levels are .200 over high water level.
Vic put together an agreement with Ida and Cormorant.
Ida has signed but Cormorant has not signed the agreement
yet.
Cormorant
wants to widen and deepen the flow.
Walleye
Foundation – Don Anderson.
Vic Horne and Mac Trainer started this foundation several
years ago. They need funds to keep working. November 4th
they placed 4,000 fingerlings ($1.25each) half in the east end and
half in the west end of the lake.
The DNR and the Walleye Foundation alternate years for
placing fingerlings.
Mike Ostbye
for PGOLID - They need three new board members.
One needs to be a resident.
Presidential Gift – to Dave Majkzrak.
The gift was wooden Pelican Lake plaque.
Question –
do we know when Hwy #9 is scheduled for construction?
It is now scheduled for 2011.
Adjourned
Submitted,
Aldie
Kelsven, Secretary
| PELICAN LAKE PROPERTY OWNERS ASSOCIATION | ||||||||
| STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS | ||||||||
| January 1, 2008 to December 31, 2008 | ||||||||
| PLPOA | PLPOA | |||||||
| Funds | 2008 | |||||||
| Cash Balances, January 1, 2008: | Actual | Budget | Difference | |||||
| Wells Fargo Bank - Checking | $ | 6,076.79 | ||||||
| Wells Fargo Bank - History Savings | 2,441.82 | |||||||
| UBS Financial - Money Market | 58,561.35 | |||||||
| Total Cash Balances | $ | 67,079.96 | ||||||
| Cash Receipts: | ||||||||
| Dues Income | $ | 38,070.00 | $ | 37,800.00 | $ | -270.00 | ||
| Fireworks | 16,310.03 | 9,000.00 | -7,310.03 | |||||
| Directory Advertising | 14,240.00 | 14,000.00 | -240.00 | |||||
| PGOLID Newspaper Subsidy | 2,625.28 | 3,500.00 | 874.72 | |||||
| Directories | 525.00 | 600.00 | 75.00 | |||||
| Interest Income | 1,714.82 | 3,000.00 | 1,285.18 | |||||
| Miscellaneous | 158.00 | 500.00 | 342.00 | |||||
| Swimming Reimbursement | 500.00 | 500.00 | 0.00 | |||||
| Total Receipts | $ | 74,143.13 | $ | 68,900.00 | $ | -5,243.13 | ||
| Total Funds Available | $ | 141,223.09 | ||||||
| Cash Disbursements: | ||||||||
| Fireworks | $ | 15,710.58 | $ | 16,000.00 | $ | 289.42 | ||
| Newspaper | 5,250.56 | 7,000.00 | 1,749.44 | |||||
| Trash Removal | 9,311.18 | 8,000.00 | -1,311.18 | |||||
| Donations | 4,000.00 | 5,000.00 | 1,000.00 | |||||
| Secretary | 3,600.00 | 3,600.00 | 0.00 | |||||
| Appreciation Dinner | 2,314.53 | 2,000.00 | -314.53 | |||||
| Insurance | 2,693.25 | 3,200.00 | 506.75 | |||||
| Boat Parade | 1,097.52 | 900.00 | -197.52 | |||||
| Office Supplies & Postage | 3,812.42 | 4,200.00 | 387.58 | |||||
| Meetings | 2,548.66 | 2,500.00 | -48.66 | |||||
| Directory Expense | 10,343.80 | 10,000.00 | -343.80 | |||||
| Professional Fees | 700.00 | 700.00 | 0.00 | |||||
| Miscellaneous | 358.66 | 1,200.00 | 841.34 | |||||
| Dues and Subscriptions | 300.00 | 200.00 | -100.00 | |||||
| Bank Service Charges | 420.00 | 120.00 | -300.00 | |||||
| Swimming Program | 500.00 | 500.00 | 0.00 | |||||
| Web Site | 0.00 | 100.00 | 100.00 | |||||
| Feedlot Issue | 4,745.00 | 7,500.00 | 2,755.00 | |||||
| Total Cash Disbursements | $ | 67,706.16 | $ | 72,720.00 | $ | 5,013.84 | ||
| Cash Balances, December 31, 2008 | $ | 73,516.93 | ||||||
| Cash Balances, December 31, 2008 | ||||||||
| Wells Fargo Bank - Checking | $ | 10,098.94 | ||||||
| Wells Fargo Bank - History Savings | 2,444.46 | |||||||
| UBS Financial - Money Market | 60,973.53 | |||||||
| Totals | $ | 73,516.93 | ||||||
| Respectfully Submitted, | ||||||||
| Donald S. Meidinger, CPA, Treasurer | ||||||||